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Forms

All the forms you might need as a licensee are listed below.

Fiscal Year End Reports must be filed with RECA within 90 days of your brokerage’s Fiscal Year End (as documented in myRECA*). You can find the forms and basic information for filing these reports below.

Need a little more guidance on how to file? Choose the guide applicable to you for step-by-step instructions:

*If the date of your brokerage’s fiscal year end will be changing, you must complete the Change of Fiscal Year End Request form and submit it to RECA.

If you require additional time to complete and submit the brokerage’s fiscal year end forms, please complete and submit the Fiscal Reporting Extension Request Form as early as possible.

Brokerages that received or held money in trust during the reported period:

If your brokerage has received or held money in trust during the period being reported on, you must complete, sign, and submit to RECA the brokerage-relavent Forms 1, 2, and 3.

Real Estate Brokerages

Form 1: Engagement Letter Between Accountant and Real Estate Brokerage (Client)
Form 2: Real Estate Brokerage’s Representations to RECA
Form 3: Real Estate Brokerag Accountant’s Report

Mortgage Brokerages

Form 1: Engagement Letter Between Accountant and Mortgage Brokerage (Client)
Form 2: Mortgage Brokerage’s Representations to RECA
Form 3: Mortgage Brokerage Accountant’s Report

Condominium Management

Form 1: Engagement Letter Between Accountant and Condominium Management Brokerage (Client)
Form 2: Condominium Management Brokerage’s Representations to RECA
Form 3: Condominium Management Brokerage Accountant’s Report

 

Brokerages that DID NOT receive or hold money in trust during the report period:

If your brokerage has not received or held money in trust during the period being reported on, you are required to file Form 4—Declaration of Absence of Trust Transactions.

Instructions for filing Form 4 online:

  • login to myRECA using your RECA ID number then go to “My Brokerage”
    • your brokerage’s details will appear on the next screen
  • select “Accounting Reports” from the left-hand menu
  • click the blue “Add New Accounting Report” button
  • select “Form 4—Declaration of Absence of Trust Transactions” from the list of forms available to be filed online
  • complete Form 4 online, answering all applicable questions
    • adding new trust accounts, as necessary, by clicking on “Add NEW Trust Account” near the middle of Form 4 and following the instructions onscreen
  • check the box beside the statement “I make this declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if made under oath”
  • click “Submit Application”
  • at the top of the next screen, in red, it should say “Report Successfully Filed”
    • if the next screen does not say that, logout of myRECA and then log back in before retrying the above steps
    • if a second attempt at filing Form 4 online does not work, please contact RECA
  • once Form 4 has been successfully submitted, you may view your completed Form 4 at any time by going to ”Action” and clicking ”View”

Closing fiscal review reports must be completed with information covering the period between the ending date of the last accounting report to the date of termination of the brokerage licence.

Please expect to receive an email from Practice Review requesting a Closing Audit report after ceasing your brokerage.

How do you submit a Closing Audit report?

Closing Audit reports can be submitted by email, mail, or FAX. Please note filing of reports online is no longer available after ceasing your brokerage.

Brokerages that received or held money in trust during the reported period:

If your brokerage has received or held money in trust during the period being reported on, you must complete, sign, and submit to RECA the brokerage-relavent Forms 1, 2, and 3 within 30 days of the brokerage’s licence termination.

Real Estate Brokerages

Form 1: Engagement Letter Between Accountant and Real Estate Brokerage Client (pdf)
Form 2: Real Estate Brokerage’s Representations to RECA (pdf)
Form 3: Real Estate Brokerage Accountant’s Report (pdf)

Mortgage Brokerages

Form 1: Engagement Letter Between Accountant and Mortgage Brokerage Client (pdf)
Form 2: Mortgage Brokerage’s Representations to RECA (pdf)
Form 3: Mortgage Brokerage Accountant’s Report (pdf)

Condominium Management Brokerages

Form 1: Engagement Letter Between Accountant and Condominium Management Brokerage Client (pdf)
Form 2: Condominium Management Brokerage’s Representations to RECA (pdf)
Form 3: Condominium Management Brokerage Accountant’s Report (pdf)

 

Brokerages that DID NOT receive or hold money in trust during the reported period:

If your brokerage has not received or held money in trust during the period being reported on, you are required to file Form 4—Declaration of Absence of Trust Transactions within 30 days of the brokerage’s licence termination:

Real Estate Brokerages

Form 4: Declaration of Absence of Real Estate Trust Transactions (pdf)

Mortgage Brokerages

Form 4: Declaration of Absence of Mortgage Trust Transactions (pdf)

Condominium Management Brokerages

Form 4: Declaration of Absence of Condominium Management Trust Transactions (pdf)

Interest from Trust Accounts

Instruction to Financial Institutions to pay interest to the Alberta Real Estate Foundation, pursuant to section 69 of the Real Estate Act.

The form “Instructions to Financial Institutions from Licensees” can be found on the Alberta Real Estate Foundation website under Industry Information: www.aref.ab.ca.

Forms for Matters Currently Part of a Professional Conduct Review

The following forms relate to matters that are currently part of a professional conduct review. You should have received these forms, completed by RECA, at the time the VBRP was recommended by a Professional Conduct Review Officer. If you have misplaced your copies of the completed forms, please speak to the officer who is handling the file. They will provide you with new forms. The following forms should only be downloaded and used if you are unable to speak with your case officer and time is of the essence.

Agreements
Voluntary Broker Resolution Process Agreement – single client/customer
Voluntary Broker Resolution Process Agreement – multiple clients/customers

Releases
Voluntary Broker Resolution Process Release – single client/customer
Voluntary Broker Resolution Process Release – multiple clients/customers

 

Forms for Matters Not Currently Part of a Professional Conduct Review

Agreements
Voluntary Broker Resolution Process Agreement – single client/customer
Voluntary Broker Resolution Process Agreement – multiple clients/customers

Releases
Voluntary Broker Resolution Process Release – single client/customer
Voluntary Broker Resolution Process Release – multiple clients/customers

 

For more information about the Voluntary Broker Resolution Process, please click here.

Real Estate Relationship Forms

Consumer Relationships Guide
Consumer Relationships Guide (Brochure Format)
Consumer Relationships Guide (Plain, No Graphics Format)

The Consumer Relationships Guide, in either of two formats (above), is a mandatory form for all residential real estate licensees. The Consumer Relationships Guide is a simplified consumer-friendly Guide, with clear, plain language wording. Residential real estate licensees have a regulatory requirement to present and discuss the Guide with all consumers they are working with.

Common Law
Exclusive Seller Representation Agreement
Exclusive Buyer Representation Agreement
Agreement to Represent Both Buyer and Seller

Designated Agency
Exclusive Seller Representation Agreement
Exclusive Buyer Representation Agreement
Agreement to Represent Both Buyer and Seller

Customer Status
Customer Acknowledgement (Buyers and Sellers)
Seller Customer Acknowledgement and Fee Agreement

Non-Exclusive Sample Agreements
Buyer Representation Agreement (Common Law, No Fee)
Buyer Representation Agreement (Common Law, With Fee)

Buyer Representation Agreement (Designated Agency, No Fee)
Buyer Representation Agreement (Designated Agency, With Fee)

 

REALTORS® Association of Lloydminster and District (RALD) Forms

Common Law 

RALD Exclusive Seller Representation Agreement
RALD Exclusive Buyer Representation Agreement
RALD Agreement to Represent Both Buyer and Seller

Designated Agency 

RALD Exclusive Seller Representation Agreement
RALD Exclusive Buyer Representation Agreement
RALD Agreement to Represent Both Buyer and Seller

 

Mortgage Broker Disclosure Documents

Representing the Borrower Service Agreement
Acting as an Intermediary Service Agreement
Borrower Consent and Disclosure When you Represent the Lender
Guidelines for Mortgage Broker Originated Application

 

 

 

More Info:

Licensing & Renewals

Getting Licensed

Existing Licensees

Brokerage Licensing

Forms

Licensing Policies

Real Estate Sectors

Parking my Licence

Renewing Your Licence

Transferring between Brokerages

Upgrading to Broker or Associate Broker

Opening a Brokerage

Brokerage Amendments

Fees